resource

Suitability and Appointment Record

A practical suitability and appointment record designed to help Approved Providers and service leaders demonstrate clear decision-making, strengthen role clarity, and evidence due diligence when appointing key personnel.

This document is designed to support services in assessing the qualifications, capabilities, knowledge, and experience of individuals being considered for key leadership and governance roles within an education and care service, including Responsible Person (Person in Day-to-Day Charge), Nominated Supervisor, and Person with Management or Control.

It includes the collection of written consent from the individual, confirmation of compliance history, and an evaluation of their understanding of education and care responsibilities and service operations. This supports services to ensure individuals are appropriately prepared and compliant, in line with regulatory requirements.

Do not wait for the next appointment or staffing change. Onboard existing Responsible Persons, Nominated Supervisors, and Persons with Management or Control to strengthen practice, demonstrate due diligence, and confirm ongoing suitability across your service.

Get instant access. Download now.

$49.00

Why services choose this resource

  • Supports Compliance
    Demonstrates due diligence in meeting National Law and Regulation requirements for appointing Responsible Persons, Nominated Supervisors, and Persons with Management or Control, with clear documented evidence of the assessment process.
  • Streamlines Appointment
    Provides a consistent framework for assessing suitability, collecting written consent, and confirming understanding of role responsibilities.
  • Saves Time
    Skip the burden of creating tools from scratch. This ready-to-use document is efficient, structured, and adaptable.
  • Clear Documentation
    Includes sections for candidate input, assessor evaluation, and leadership sign-off, making the process transparent and easy to follow.
  • Customisable
    Need to reflect service-specific requirements? This document can be customised by Trillion Business Society upon request, ensuring alignment with compliance requirements is maintained.
  • Peace of Mind
    Supports confident, informed appointments by clearly documenting suitability, expectations, and acceptance of responsibilities.

Who it's recommended for

  • Services
  • Outside School Hours Care (OSHC)
  • Family Day Care (FDC)
  • Long Day Care (LDC)
  • Preschool & Kindergarten settings
  • This resource is for you if: 
  • You're responsible for appointing or supporting Responsible Persons, Nominated Supervisors, or Persons with Management or Control
  • You are an Approved Provider, Nominated Supervisor, or service leader seeking clear and consistent governance practices, while supporting confident and compliant leadership across your service
  • You want clear, practical guidance aligned with National Law and Regulations
  • You value proactive leadership and well-documented due diligence
  • You want a resources that supports onboarding and internal development
  • You want confidence in your leadership structure, documentation and in your team 
  • This resource is not for you if: 
  • You prefer to manage RP responsibilities informally and are not seeking a structured approach
  • You are satisfied with your current compliance and leadership practices and don’t see a need to refine or strengthen documentation practices 
  • You already have a system in place that you’re not looking to improve

Available formats

  • 12 month access window
    All future revisions included during access period.
  • Currently available in:

    • PDF Form: a secure, non-editable format with interactive form fields.

    Note: this document cannot be altered. For other formats or service-specific customisations, please contact Trillion Business Society.

    Disclaimer and Terms of Use

    • We believe in transparency and clarity. 

    This document is provided to support, not replace, service responsibilities under the Education and Care Services National Law and Regulations.

    Please note:

    • Completion or use of this document does not, by itself, determine an individual’s suitability for a role.
    • The final appointment decision rests with the Approved Provider and Nominated Supervisor, who are responsible for ensuring all legal, regulatory and service-specific requirements are met.
    • This document is designed to support, not replace, compliance and internal decision-making. It must be used alongside professional judgment and service-specific procedures.
    • All content and materials are the intellectual property of Trillion Business Society. Materials may not be altered, reproduced, distributed, or shared without written permission.
    • Altering this document independently may affect its accuracy or intended purpose. For tailored versions, please contact Trillion Business Society to ensure the integrity of the document is preserved.
    • Due to the digital nature of this product, purchases are final and non-refundable, unless otherwise required by law.


    By purchasing this product, you acknowledge and accept these terms of use, as well as Trillion Business Society's full Terms and Conditions and Privacy Policy.

    Ready to document your RP appointment? 

    Get instant access. Download now.

    $49.00

    >